01-3493OFFICE(01)/67
12 July 2001
WORLD TRADE ORGANIZATION
WTO
Geneva
Vacancy Notice No. 444
The Secretariat of the WTO is seeking to fill th e position of Administrative Assistant in the
Statistics Division.  Applications from men and wome n, including serving staff members interested in
this position, are equally welcome.
TITLE AND GRADE: Administrative Assistant - Grade 61
STARTING SALARY: Approximately  Swiss francs 73,000 net p.a.
OTHER CONDITIONS: In accordance with WTO Staff and Pension Plan Regulations.
A package of expatriate benefits is available to staff recruited
internationally.
TYPE OF APPOINTMENT: Fixed-term for two years with possibility of extension.GENERAL FUNCTIONS: Under the supervision of the Director the incumbent will be
responsible for secretarial and administrative functions of the WTOStatistics Division, a large division with both support and
operational functions. Responsibilities will include the following;
a) to perform the full range of secretarial duties for the
Director;
b) to receive telephone calls  and visitors; to schedule
appointments; to maintain contact with other divisions;
c) to coordinate and monitor document reproduction; to ensure
that all outgoing written material conforms to WTO format
and presentation standards;   to provide editorial assistance to
staff  with reports and correspondence in English as
required;   to draft standard correspondence and administrative
notes in English and one other official language;
d) to rationalize and improve the Division's filing system;e) to provide support to meetings;
f) to assist the Director in the administration and monitoring of
the Division's budget;
g) to make travel arrangements for staff on official mission;
./.
                                                          
1The position may be offered at a lower grade if the selected candidate does not fully meet all the required
qualifications.OFFICE(01)/67
Page 2
h) to organize the Division's technical assistance activities
related to the Integrated Data Base (IDB) in collaborationwith the responsible officer;
i) to update, develop and exploit a range of ACCESS and
EXCEL based information files and databases either in
collaboration with the Division's statisticians orindependently;
j) to supervise the Division's support staff,  including
establishing work priorities;  providing guidance,
instructions and training;  reviewing completed work;  and
contributing to performance reports.
REQUIRED
QUALIFICATIONS:Completion of secondary school and/or secretarial or commercial
school equivalent: specialized training in the
secretarial/administrative field or proven secretarial expertise.
Training in the application of standard PC software, (EXCEL and
ACCESS) in creating and maintaining electronic filing systems. Atleast eight years of secretarial experience. Experience in using
standard WTO software applications (text processing, spreadsheet
and data base applications) and the Internet. A good knowledge of
WTO document systems would be an advantage.  Other
requirements are a developed sense of responsibility and initiative,the ability to work with a minimum of supervision and a high level
of discretion and tact.
LANGUAGES: An excellent knowledge of En glish and proficiency in one of the
other official WTO languages.
APPLICATIONS:
2An application form may be downloaded from the WTO website -
www.wto.org – under "vacancies" - or requested from:
Director, Administration and General Services Division
(Human Resources Section)
WTOCentre William Rappard
154, Rue de Lausanne
CH-1211 Geneva 21
Switzerland
Fax: (41 22) 739 57 72
Completed forms should be returned to the above address.All applications will be acknowledged, although a delay in
answering must be expected.  Only applicants possessing the
required qualifications will be taken into consideration.
CLOSING DATE OF THIS
VACANCY NOTICE: 10 September 2001
                                                          
2Only applications from nationals of WTO Members will be accepted.
361