OFFICE(04)/29 
24 March 2004 
04-1340   ./. WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 518  
  
 The Secretariat of the WTO is seeking to fill the position of Reference Clerk in the Translation 
Support Section of the Language Services and Docu mentation Division. Applications from men and 
women are equally welcome.  Serving staff members interested in this position are also invited to 
apply.  
TITLE AND GRADE: Reference Clerk – Grade 5
1 
STARTING SALARY: Approximately Swiss francs 72,400 - net p.a. OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations. 
A package of expatriate benefits is available to staff recruited 
internationally. 
TYPE OF APPOINTMENT: Fixed-term contract fo r two years, with possibility of extension. 
GENERAL FUNCTIONS: Under the supervision of the Chief of the Translation Support 
Section, the incumbent will carry out the following tasks: 
(a) provide translators with the references needed for accurate 
translation of official WTO documents and publications; 
 
(b) at the request of translators, provide further references 
needed for translation of official WTO documents and publications; 
 
(c) organize the work to be done according to urgency and 
complexity taking account of the instructions given and priorities indicated, using available IT tools as efficiently as possible; 
 
(d) at the request of the Chief of Section, create translation 
memories (bilingual corpora) a nd subject files (lists of 
internal and external references on a specific subject); 
 
(e) replace the person in charge of coordinating reference 
services when away and carry out any other task the Chief of 
Section may request. 
 
REQUIRED QUALIFICATIONS: Completion of secondary school an d/or equivalent commercial 
courses supplemented by five to six years' training as reference clerk in the form of professional work experience, of which at least two at the WTO or an equivalent organization. 
                                                     
 
1 The post may be offered at a lower grade if the selected candidate does not fully meet all of the 
required qualifications. OFFICE(04)/29 
Page 2  
Knowledge of the structure and or ganisation of documentation in a 
national or international organization. 
Ability to work as part of a team, with little direct supervision;  
ability to exercise initiative and judgement; good organizational skills. 
Excellent knowledge of standard PC  office applications (Microsoft 
Office) and document management  software. Familiarity with 
computer software used by translators. 
LANGUAGES: The work requires an excellent knowledge of one of the three 
working languages, proficienc y in a second and some knowledge 
of a third in order to be able to  search rapidly through documents, 
find and select appropriate references and respond to written or 
oral requests for information in all three languages. 
APPLICATIONS:
2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If you 
are unable to download the application form, please send an e-mail 
or fax to the Human Resources Section requesting the form.  A 
completed form may also be submitted to the following address: 
        Director, Administration and General Services Division 
        (Human Resources Section)         W T O          Centre William Rappard 
        154, rue de Lausanne 
        1211 Geneva 21 
 Switzerland 
        E-mail:  humanresources@wto.org
 Fax:  +41-22-739 5772 
  
Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, previous employment contracts, entire publications, etc. 
Candidates must indicate clearly in section 15 of the application 
form the Vacancy Notice No. 518. 
Applications will not be acknow ledged.  Only applicants 
possessing the required qualifications will be taken into consideration.  Only the successful  candidate will be notified of the 
outcome of the competition. 
Candidates are kindly requested to refrain from enquiring about 
progress of their application. 
CLOSING DATE OF THIS  19 May 2004  
VACANCY NOTICE: No applications w ill be considered after this date. 
 
                                                     
 
2 Only applications from nationals  of WTO Members will be accepted. 
433 